Reports filed by host and convention committees
The principal purpose of host committees and municipal funds (any fund or account of a government agency, municipality, or municipal corporation, the receipt and use of funds of which is subject to the control of officials of the state or local government) is the encouragement of commerce in the convention city and the projection of a favorable image of the city to convention attendees.
A convention committee represents a political party in making arrangements for that party's convention to nominate a candidate for the office of President and Vice President.
Registration of host and convention committees
Host committees and municipal funds must register with the FEC by filing a Statement of Organization (Form 1) within 10 days of the date on which the party chooses the convention city OR within 10 days after the formation of the host committee or municipal fund, whichever is later. The following information should be disclosed when registering the entity: the name and address; the name and address of its officers; and a list of the activities that the registering host committee or municipal fund plans to undertake in connection with the convention.
A convention committee must be established by the national party committee which will be responsible for conducting the day-to-day arrangements and operations of that party’s presidential nominating convention. The committee must register as a political committee with the FEC by filing a Statement of Organization (Form 1).
Reporting requirements
After registering the committee using Form 1, the following reporting requirements apply to host committees, municipal funds and convention committees:
- A post-convention report must be filed on the earlier of 60 days following the last day the convention is officially in session or 20 days prior to the presidential general election. The covered period ends 15 days before the filing deadline.
- Quarterly reports must be filed no later than 15 days following the last day of the covered period, except for the year-end report, which is due January 31. Any quarterly report due within 20 days before or after the convention need not be filed, and in lieu of such quarterly report a post-convention report must be filed.
- The final report by a host committee must be filed no later than 10 days after activity relating to the presidential nominating convention has ceased.
Host committees, municipal funds and convention committees file their reports on Form 4 and are required to include receipts and disbursements.
Contracts and agreements
Additionally, host committees and municipal funds must also include copies of all written contracts or agreements (and any modifications of these) that it has entered into with the city, county or state hosting the convention, a host committee, a municipal fund, or a convention committee. Each such contract, agreement or modification shall be filed with the first report due after the contract, agreement or modification is executed.
Quarterly reports
| Report type | Dates covered | Due |
|---|---|---|
| April Quarterly (Form 4) | January 1 through March 31 | April 15 |
| July Quarterly (Form 4) | April 1 through June 30 | July 15 |
| October Quarterly (Form 4) | July 1 through September 30 | October 15 |
| Year-End (Form 4) |
October 1 through December 31 of non-election year; Close of books of last report filed (October Quarterly or Post-General) through December 31 of election year |
January 31 of following year |
Access the PDF and its instructions.
Continuing to file
Before a committee can stop filing with the FEC, it must file a termination report with the Commission. Committees must continue to file reports until the Commission notifies them in writing that their termination report has been accepted.