The following reports are due in October:
- All authorized committees of House and Senate candidates must file a quarterly report by October 15, 2019. The report covers financial activity from July 1 (or the day after the closing date of the last report) through September 30;
- Authorized committees of presidential candidates must file a report by October 15, if they are quarterly filers (the report covers financial activity from July 1 through September 30), or by October 20, if they are monthly filers (the report covers activity for the month of September);
- National party committees and other political committees following a monthly filing schedule must file a monthly report by October 20. This includes state, district and local party committees that engage in reportable “federal election activity” (see the “State, district and local party committees” section). The report covers activity for the month of September; and
- All other PACs and party committees will next file a Year-End Report by January 31, 2020 (the report covers financial activity from July 1 through December 31).
Quarterly filers that participate in special elections may need to file pre- and post-election reports that are not accounted for above. For instance, the October Quarterly Report is waived for committees involved in the September 10 special general elections in North Carolina’s 3rd and 9th congressional districts. These committees must instead file a Post-General Report due on October 10. Remember, reporting periods always begin with the closing date of the last report filed.
Reporting help is always just a phone call away at 800-424-9530. Select option 4 for technical assistance with electronic filing, option 5 to speak with the analyst who reviews your committee’s reports or option 6 to speak with an information specialist. Additionally, the Commission will host Reporting and FECFile webinars on October 2 to help candidates prepare to file their October 15 Quarterly Reports.
Notification of filing deadlines
In addition to publishing this article and the online reporting tables, the Commission notifies committees of filing deadlines through reporting reminders called prior notices. Prior notices are distributed exclusively by email, so every committee should ensure that the email address on its Statement of Organization (Form 1) is current. Each committee may list up to two email addresses. To amend the Form 1, electronic filers must submit the Form 1 filled out in its entirety. Paper filers should include only the committee’s name, address, FEC identification number and the updated or changed portions of the form. Committees may also use our online webform to update their information.
The Commission provides prior notices of upcoming filing deadlines as a courtesy to help committees comply with the filing requirements set forth in the Federal Election Campaign Act and Commission regulations. Committee treasurers are responsible for filing committee reports on time. Not receiving a prior notice does not excuse committee treasurers for failing to comply with any filing deadline.
Under the Commission’s mandatory electronic filing regulations, individuals and organizations required to file with the FEC that receive contributions or make expenditures, including independent expenditures, aggregating in excess of $50,000 in any calendar year—or have reason to expect to do so—must file all reports and statements electronically.
Reports filed electronically must be received and validated by the Commission by 11:59 p.m. Eastern Time on the filing date. Electronic filers who file on paper or submit an electronic report that does not pass the Commission’s validation program by that time on the filing deadline will be considered nonfilers and may be subject to enforcement actions, including administrative fines.
The Commission’s electronic filing software, FECFile, is free and can be downloaded from the FEC website. All reports filed after August 15, 2018, must be filed in version 8.3 of the electronic filing software. Reports filed in previous versions of the software will not be accepted. Filers may also use commercial or privately developed software as long as the software meets the Commission’s format specifications, which are available on the Commission’s website. Committees using commercial software should contact their vendors to ensure their software meets the latest specifications.
Timely filing for paper filers
Registered and certified mail
Reports sent by registered or certified mail are considered to be filed on the date of their postmark. Accordingly, quarterly reports sent by registered or certified mail must be postmarked on or before the filing deadline to be considered timely filed. A committee sending its reports by registered certified mail should keep its mailing receipt with the U.S. Postal Service (USPS) postmark as proof of mailing, because the USPS does not keep complete records of items sent by certified or registered mail.
Reports sent via overnight mail will be considered timely filed if the report is postmarked on or before the filing deadline. “Overnight mail” includes Priority Mail or Priority Express Mail having a delivery confirmation, or an overnight service with which the report is scheduled for next business day delivery and is recorded in the service’s online tracking system. Note that “Express Mail” as referred to in FEC regulations has been renamed “Priority Express Mail” by the USPS. Reports filed via overnight mail will be considered timely filed if the report is received by the delivery service on or before the mailing/filing deadline. A committee sending its reports by Priority Mail or Priority Express Mail, or by an overnight delivery service, should keep its proof of mailing or other means of transmittal of its reports.
Other means of filing
Reports sent by other means—including first class mail and courier—must be received by the FEC before close of business on the filing deadline. If the deadline falls on a weekend or federal holiday, such filers should plan accordingly and file reports by the close of business on the last business day before the filing deadline. Forms may be downloaded from the FEC's website.
Authorized committees of candidates
House and Senate candidates
All campaigns that have a reporting obligation must file quarterly reports. Generally, an individual becomes a candidate for federal office, thus triggering registration and reporting obligations, when his or her campaign exceeds $5,000 in either contributions received or expenditures made. If the campaign has not exceeded the $5,000 threshold, it is not required to file reports.
All presidential authorized committees must file on either a monthly or a quarterly schedule during 2019.
State, district and local party committees
State, district and local party committees that engage in reportable “federal election activity” must file on a monthly schedule in 2019. Committees that do not engage in reportable “federal election activity” may file on either a monthly or a semi-annual schedule in 2019.
National party committees
National committees of political parties must file on a monthly schedule in 2019.
Other political committees
Political committees (PACs), including separate segregated funds, committees with non-contribution accounts (also sometimes called “Hybrid” PACs), independent expenditure-only committees (Super PACs) and other nonconnected committees that filed on a quarterly basis in 2018 file on a semi-annual basis in 2019. Monthly filers continue on the monthly schedule.
Changing filing frequency
Committees able to change their filing frequency (e.g., PACs, state and local parties not engaged in reportable FEA) may do so only once a calendar year. The committee must notify the Commission of the change in writing (or electronically, if an electronic filer). The Commission will respond with a letter approving the new filing schedule.
For more information on 2019 reporting dates:
- Call and request the reporting tables from the FEC at 800-424-9530 (menu option 6) or 202-694-1100; or
- Visit the FEC’s Dates and deadlines web page to view the reporting tables online.
11 CFR 100.3(a)
Definition of candidate
11 CFR 100.19
Timely filed reports; electronically filed reports
11 CFR 100.29(a)
Definition of electioneering communication
11 CFR 104.4(b)(2) and (c), 104.5(g) and 109.10(c) and (d)
Reports of independent expenditures made at any time up to and including the 20th day before an election and those made less than 20 days, but more than 24 hours before the day of an election
11 CFR 104.5(a)-(f), (h) and (i)
Filing dates for candidates; filing dates for committees that are not authorized committees of candidates; date of filing; 48-hour notice of contributions; special election reports; retaining proof of mailing
11 CFR 110.17(e)(2) and (f)
Lobbyist/registrant and lobbyist/registrant PAC contribution bundling disclosure threshold