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  • FEC Record: Reporting

Virginia special election reporting: 7th district

August 21, 2014
Virginia's 7th district

Virginia will hold a Special General Election to fill the U.S. House seat in Virginia’s 7th Congressional district vacated by Representative Eric I. Cantor. The Special General will be held November 4, 2014. [fn1]

Candidate committees involved in this election must follow the reporting schedule posted at

That schedule also applies to PACs and party committees that participate in the election and file on a quarterly basis in 2014. PACs and party committees that file monthly should continue to file according to their regular filing schedule. Please note that the FEC does not have authority to extend filing deadlines, even when they fall on weekends or holidays.

Filing electronically
Reports filed electronically must be received and validated by the Commission by 11:59 p.m. Eastern Time on the applicable filing deadline. Electronic filers who instead file on paper or submit an electronic report that does not pass the Commission’s validation program by the filing deadline will be considered nonfilers and may be subject to enforcement actions, including administrative fines.

Timely filing for paper filers

Registered and certified mail. Pre-election reports sent by registered or certified mail must be postmarked on or before the mailing deadline to be considered timely filed, other reports must be postmarked by the filing deadline. A committee sending its reports by certified mail should keep its certified mailing receipt with the U.S. Postal Service (USPS) postmark as proof of filing because the USPS does not keep complete records of items sent by certified mail. A committee sending its report by registered mail should keep its proof of mailing. Note that a certificate of mailing from the USPS is not sufficient to prove that a report is timely filed using registered, certified or overnight mail. 2 U.S.C. §434(a)(5) and 11 CFR 100.19 and 104.5(e) and (i).

Overnight mail. Reports filed via overnight mail [fn2] will be considered timely filed if the report is received by the delivery service on or before the mailing/filing deadline. A committee sending its reports by Express or Priority Mail, or by an overnight delivery service, should keep its proof of mailing or other means of transmittal of its reports. 2 U.S.C. §434(a)(5) and 11 CFR 100.19 and 104.5(e).

Other means of filing. Reports sent by other means—including first class mail and courier—must be received by the FEC before the Commission’s close of business on the last business day before the filing deadline. 11 CFR 100.19 and 104.5(e).

Forms are available for downloading and printing at the FEC’s website and from FEC Faxline, the agency’s automated fax system (202/501-3413).

48-Hour contribution notices
A participating candidate’s principal campaign committee must file a 48-hour notice each time it receives a contribution of $1,000 or more between October 16 and November 1 for the Special General.

24- and 48-Hour reports of independent expenditures
Political committees and other persons must file 24-hour reports of independent expenditures that aggregate $1,000 or more between October 16 and November 2 for the Special General. This requirement is in addition to that of filing 48-hour reports of independent expenditures that aggregate $10,000 or more during the calendar year up to and including the 20th day before an election. The 48-hour reporting requirement applies to independent expenditures that aggregate at or above $10,000 prior to October 16 for the Special General.

Electioneering communications
The 60-day electioneering communications period in connection with the Special General Election runs from September 5 through November 4.

Disclosure of lobbyist bundling activity
Campaign committees, party committees and leadership PACs that are otherwise required to file reports in connection with the special elections must simultaneously file FEC Form 3L if they receive two or more bundled contributions from any lobbyist/registrant or lobbyist/registrant PAC that aggregate in excess of $17,300 during the special election reporting periods. 11 CFR 104.22(a)(5)(v) and (b). For more information on these requirements, see the March 2009 Record.

1 Parties were required to file certificates of nomination with the state by August 15, 2014, which was also the ballot access deadline for independent candidates.
2 “Overnight mail” includes Priority or Express Mail having a delivery confirmation, or an overnight service with which the report is scheduled for next business day delivery and is recorded in the service’s online tracking system.


  • Author 
    • Katherine Carothers
    • Sr. Communications Specialist