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  • FEC Record: Reporting

Michigan special election reporting: 13th district (2018)

December 20, 2017

Michigan will hold Special Primary and General Elections to fill the 13th congressional district House seat vacated by Representative John Conyers, Jr. The Special Primary Election will be held on August 7, 2018, and the Special General Election will be held on November 6, 2018.

Map of Michigan's 13th congressional district (2017)

Filing schedule for candidates

Candidate committees involved in only the Special Primary Election (08/07/18) must follow this reporting schedule:

Report Close of books Mailing deadline Filing deadline
Pre-Primary July 18, 2018 July 23, 2018 July 26, 2018
48-Hour Notices July 19, 2018 - August 04, 2018
October Quarterly September 30, 2018 October 15, 2018 October 15, 2018

Candidate committees involved in both the Special Primary Election (08/07/18) and the Special General Election (11/06/18) must follow this reporting schedule:

Report Close of books Mailing deadline Filing deadline
Pre-Primary July 18, 2018 July 23, 2018 July 26, 2018
48-Hour Notices July 19, 2018 - August 04, 2018
October Quarterly September 30, 2018 October 15, 2018 October 15, 2018
Pre-General October 17, 2018 October 22, 2018 October 25, 2018
48-Hour Notices October 18, 2018 - November 03, 2018
Post-General November 26, 2018 December 06, 2018 December 06, 2018
Year-End December 31, 2018 January 31, 2019 January 31, 2019

Please note that the FEC does not have authority to extend filing deadlines, even when they fall on weekends.

Additional details are available at https://transition.fec.gov/pages/report_notices/2018/mi13.shtml.

Filing schedule for PACs and party committees

That schedule also applies to PACs and party committees that file on a quarterly basis in 2018 and participate in this election. PACs and party committees that file monthly should continue to file according to their regular filing schedule.

Additional details are available in the Federal Register notice.

Filing electronically

Reports filed electronically must be received and validated by the Commission by 11:59 p.m. Eastern Time on the applicable filing deadline. Electronic filers who instead file on paper or submit an electronic report that does not pass the Commission’s validation program by the filing deadline will be considered nonfilers and may be subject to enforcement actions, including administrative fines.

Timely filing for paper filers

Registered and certified mail. Reports sent by registered or certified mail are considered to be filed on the date of their postmark. See 52 U.S.C. § 30104(a)(5); 11 CFR 104.5(e). Accordingly, pre-election reports sent by registered or certified mail must be postmarked on or before the mailing deadline to be considered timely filed; other reports must be postmarked by the filing deadline. See 52 U.S.C. § 30104(a)(2)(A)(i), (a)(4)(A)(ii); 11 CFR 100.19(b)(1), 104.5(a)(2). A committee sending its reports by certified or registered mail should keep its mailing receipt with the U.S. Postal Service (USPS) postmark as proof of mailing because the USPS does not keep complete records of items sent by certified or registered mail. 11 CFR 104.5(i).

Overnight mail. Reports filed via overnight mail will be considered timely filed if the report is received by the delivery service on or before the mailing/filing deadline. “Overnight mail” includes Priority or Priority Express Mail having a delivery confirmation, or an overnight service with which the report is scheduled for next business day delivery and is recorded in the service’s online tracking system.

A committee sending its reports by Priority Mail or Priority Express Mail, or by an overnight delivery service, should keep its proof of mailing or other means of transmittal of its reports. 52 U.S.C. § 30104(a)(5) and 11 CFR 100.19 and 104.5(e).

Other means of filing. Reports sent by other means—including first class mail and courier— must be received by the FEC before the Commission’s close of business on the filing deadline. 11 CFR 100.19 and 104.5(e). (If the deadline falls on a weekend or federal holiday, such filers should plan accordingly and file reports by the close of business on the last business day before the filing deadline.)

Forms are available for downloading and printing at the FEC’s website at https://www.fec.gov/help-candidates-and-committees/forms/.

48-hour contribution notices

A participating candidate’s principal campaign committee must file a 48-hour notice each time it receives a contribution of $1,000 or more per source from July 19 through August 4, 2018, for the Special Primary Election, from October 18 through November 3, 2018, for the Special General Election.

24- and 48-hour reports of independent expenditures

Political committees and other persons must file 24-hour reports of independent expenditures that aggregate $1,000 or more from July 19 through August 5, 2018, for the Special Primary Election, from October 18 through November 4, 2018, for the Special General Election. This requirement is addition to that of filing 48-hour reports of independent expenditures that aggregate $10,000 or more up to and including the 20th day before an election. The 48-hour reporting requirement applies to independent expenditures that aggregate at or above $10,000 prior to July 19, 2018, for the Special Primary Election. For the Special General Election, the 48-hour reporting requirement applies to independent expenditures that aggregate at or above $10,000 prior to October 18, 2018.

Electioneering communications

The 30-day electioneering communications period in connection with the Special Primary Election runs from July 8 through August 7, 2018. The 60-day electioneering communications period for the Special General Election runs from September 7 through November 6, 2018.

Disclosure of lobbyist bundling activity

Campaign committees, party committees and leadership PACs that are otherwise required to file reports in connection with the special elections must simultaneously file FEC Form 3L if they receive two or more bundled contributions from any lobbyist/registrant or lobbyist/registrant PAC that aggregate in excess of the lobbyist bundling disclosure threshold during the special election reporting periods.

NOTE: The lobbyist bundling disclosure threshold for calendar year 2017 is $17,900. This threshold amount may increase in 2018 based upon the annual cost of living adjustment (COLA). Once the adjusted threshold amount becomes available, the Commission will publish it in the Federal Register and post it on its website. See 11 CFR 110.17(e)(2). For more information on these requirements, see Federal Register notice 2009-03, 74 Fed. Reg. 7285 (February 17, 2009).

Relevant citations:

Statute:

52 U.S.C. § 30104(a)
Filing requirements

Regulations:

11 CFR 100.19(b) and (c)
Timely filed reports; electronically filed reports

11 CFR 104.5
Filing dates

11 CFR 104.5(c)
Filing dates; committees that are not authorized committees of candidates

11 CFR 104.5(e)
Date of filing

11 CFR 104.5(h)
Special election reports

11 CFR 104.5(i)
Retaining proof of mailing

11 CFR 104.18(a)(2) and (e)
Mandatory electronic filing and validation program

11 CFR 104.22(a)(5)(v) and (b)
Disclosure of bundling by lobbyist/registrants and lobbyist/registrant PACs for runoffs and special elections; reporting requirement for reporting committees

11 CFR 110.17(e)(2)
Lobbyist/registrant and lobbyist/registrant PAC contribution bundling disclosure threshold

Resources:
  • Author 
    • Katherine Carothers
    • Sr. Communications Specialist