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Purposes of disbursement

Committees must keep a record of each disbursement, including the disbursement's purpose. The purpose is a brief but specific description of why the disbursement was made, such as "dinner expense" or "postage."

As a general rule, consider whether a person who is not associated with the committee could easily discern why the disbursement was made by reading the name of the recipient and the purpose.

Please note that the lists below are not exhaustive and were revised on 8/21/2018.

Inadequate purposes of disbursement

Admin. Event Expense Operating Expenses
Administrative Expenses (to vendor) Event Reimbursement Other Expenses
Advance Event Supplies (to an individual) Outreach
Advocacy Expense Reimbursement Outside Services
Benefits (to an individual) Expenses Overhead
Bonus Fees Party Development
Bounty Field Payment
Campaign Expense Fundraising (to an individual) Political Consulting
Campaign Material Fundraising Event (to an individual) Production
Caucus Fundraising Expense (to an individual) Professional Fees
Charges Fundraising Fees (to an individual) Professional Fees – Consulting
Coalition Building Fundraising Supplies (to an individual) Professional Services
Collateral and Collateral Materials General Advice Promotional Material
Commission General GOTV Publication
Compensation General or Generic Consulting Push Card
Constituent Outreach Generic Campaign Activity Reimbursement
Consultant Get-Out-The-Vote or GOTV Rendered Services
Consulting Gifts Retainer (to an individual)
Consulting Non-FEA GOTV Expenses Revenue Shares
Consulting Service GOTV Labor Services or Services Rendered
Contract Grassroots Materials State Convention
Contract Labor In-Kind (unless an adequate purpose is provided on the Schedule A receipt) Supplies (to an individual)
Contractual Services Invoice Support
Convention Expenses Issue Advocacy Technology
Convention Services Labor Transfer (Based on type of committee and relationship with the recipient)
Costs Literature Utilities (to an individual)
Delegate Meeting (to an individual) Voter Bounty
Delegate Expenses Meeting Expenses (to an individual) Voter Contact
Design Meeting Supplies (to an individual) Voter Drive
Discount Fees Miscellaneous Expense Voter ID or Voter Identification
Election Day/ Night Expense (to an individual) Miscellaneous or Misc. Voter Registration
Entertainment Office Expense (to an individual) Voter Turnout
Equipment or Equipment Rental (to an individual) Office Services Worker
Event Office Supplies (to an individual)

Adequate purposes of disbursement

Accounting/ Accounting Services Fee (to a financial institution/processor) Photography Services
Administrative Levy Filing Fee- Candidate Pins
Administrative Services (to an individual) Food and/or Beverage(s) Polling
Advertising - Radio, TV, Newspaper, or Print Fundraiser – Food/ Beverages/ Rental/ Entertainment Postage
Airfare Fundraising (to a vendor) Posters
Ballot Fee/ Ballot Access Fee Fundraising Commission Printing
Bank Fee/ Bank Charge Fundraising Event (to a vendor) Processing Fee(s)
Bonus - Per Contract Fundraising Expense/ Fundraising Fees (to a vendor) Registration/Registration Fee
Cab Fare/ Taxi Fare Fundraising supplies (to a vendor) Rent
Caging and Escrow Garnishment Research/ Research Services
Campaign Event GOTV Phone Calls Residential Security Expenses
Campaign Literature Graphic Design Salary
Canvassing Hand Bills/ Cards Sample Ballots
Car Rental Interest Charges Security
Catering Internet Service Service Fee (to a financial institution/processor)
Check Fee Legal/ Legal Fees/ Legal Services Shipping
Childcare Expenses (Campaign Related) Letterhead/Envelopes/ Stationary Signs
Compliance/ Reporting/ Filing Services List Acquisition Slate Card Mailer
Computer (Equipment/ Programming/ Support) Lodging/ Hotel Slate Card(s)
Constituent Gifts/ Donor Gifts/ Staff Gifts/ Supporter Gifts Logo Design Software/Software Licensing
Consultant (see Adequate Consultant Purposes) Meal(s) Subscription
Copying/ Copies Media Survey/ Survey Research
Courier Service Meeting/ Meeting Expense/ Meeting Supplies (to a vendor) Sustaining Membership – Phone Bank
Credit Card Fee/ Merchant Fee Mileage/ Mileage Reimbursement Taxes
Cybersecurity Expenses Office Equipment/ Office Equipment Rental Technical/Computer Support
Database Services Office Supplies/ Office Expense (to a vendor) Teleconferencing Services
Delivery/ Delivery Services PAC Newsletter Telephone/ Phone/ Cell Phone/ Mobile Phone Service
Direct Mail Services PAC Postage Translation Fee
Direct Marketing Palm Cards Transportation
Door Hangers Parking Travel
Door-to-Door Get-Out-the-Vote (GOTV) Payroll Utilities (to a vendor)
Election Day/ Night Venue (to vendor) Payroll Processing Fees Wages
Equipment/ Equipment Rental (to vendor) Per Diem/ Petty Cash/ Stipend Web Hosting
Event Sponsor/ Program Sponsor/ Table Sponsor Petitioning Website Services
Exit polling Phone Banks (to a vendor) Win Bonus
Facility/Room Rental Phone Bill Year-End Bonus

Adequate consultant and consulting purposes

While “Consulting” is not an acceptable purpose, specifying the type of consulting services provided can help to ensure that the purpose is considered adequate. Please see examples in the table (purposes can be disclosed as “Consultant – (specific)” or as “(specific) Consulting”).

Accounting Consulting Fundraising Consulting Media Consulting
Administrative Consulting General Campaign Consulting Microtargeting Consulting
Campaign Consulting GOTV Consulting Political Strategy Consulting
Communications Consulting Internet Consulting Polling Consulting
Compliance Consulting Issue(s) Consulting Research Consulting
Design Consulting Legal Consulting Strategic Planning Consulting
Digital Consulting Logistics Consulting Strategy Consulting
Financial (finance) Consulting Management Consulting