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Purposes of disbursement

Committees must keep a record of each disbursement, including the disbursement's purpose.  The purpose is a brief but specific description of why the disbursement was made, such as "dinner expense" or "postage."

As a general rule, consider whether a person who is not associated with the committee could easily discern why the disbursement was made by reading the name of the recipient and the purpose.

Please note that the lists below are not exhaustive and were revised on 7/13/17.

Inadequate purposes of disbursement

Administrative Expenses (to vendor) Admin. Advance
Advocacy Benefits (to an individual) Bonus
Bounty Campaign Expense Campaign Material
Caucus Charges Coalition Building
Collateral and Collateral Materials Commission Compensation
Constituent Outreach Consultant Consulting
Consulting Non-FEA Consulting Service Contract
Contract Labor Contractual Services Convention Expenses
Convention Services Costs Delegate
Delegate Expenses Design Discount Fees
Election Day/ Night Expense (to an individual) Entertainment Equipment or Equipment Rental (to an individual)
Event Event Expense Event Reimbursement
Event Supplies (to an individual) Expenses Expense Reimbursement
Fees Field Fundraising (to an individual)
Fundraising Event (to an individual) Fundraising Expense (to an individual) Fundraising Fees (to an individual)
Fundraising Supplies (to an individual) General Advice General or Generic Consulting
Generic Campaign Activity General GOTV Get-Out-The-Vote or GOTV
Gifts GOTV Expenses GOTV Labor
Grassroots Materials In-Kind (unless an adequate purpose is provided on the Schedule A receipt) Invoice
Issue Advocacy Labor Literature
Meeting (to an individual) Meeting Expenses (to an individual) Meeting Supplies (to an individual)
Miscellaneous or Misc. Miscellaneous Expense Office Expense (to an individual)
Office Services Office Supplies (to an individual) Operating Expenses
Other Expenses Outreach Outside Services
Overhead Party Development Payment
Production Professional Fees Professional Fees – Consulting
Professional Services Promotional Material Publication
Push Card Reimbursement Rendered Service
Retainer (to an individual) Revenue Shares Services or Services Rendered
State Convention Supplies (to an individual) Support
Technology Transfer (Based on type of committee and relationship with the recipient) Utilities (to an individual)
Voter Bounty Voter Contact Voter Drive
Voter ID or Voter Identification Voter Registration Voter Turnout
Worker

Adequate purposes of disbursement

Accounting/ Accounting Services Administrative Levy Administrative Services (to an individual)
Advertising - Radio, TV, Newspaper, or Print Airfare Ballot Fee/ Ballot Access Fee
Bank Fee/ Bank Charge Bonus - Per Contract Cab Fare/ Taxi Fare
Caging and Escrow Campaign Event Campaign Literature
Canvassing Car Rental Catering
Check Fee Computer (Equipment/ Programming/ Support) Compliance/ Reporting/ Filing Services
Constituent Gifts/ Donor Gifts/ Staff Gifts/ Supporter Gifts Consultant (see Adequate Consultant Purposes) Copying/ Copies
Courier Service Credit Card Fee/ Merchant Fee Database Services
Delivery/ Delivery Services Direct Mail Services Direct Marketing
Door Hangers Door-to-Door Get-Out-the-Vote (GOTV) Election Day/ Night Venue (to vendor)
Equipment/ Equipment Rental (to vendor) Event Sponsor/ Program Sponsor/ Table Sponsor Exit polling
Facility/Room Rental Filing Fee- Candidate Food and/or Beverage(s)
Fundraiser – Food/ Beverages/ Rental/ Entertainment Fundraising (to a vendor) Fundraising Commission (to an individual)
Fundraising Event (to a vendor) Fundraising Expense/ Fundraising Fees (to a vendor) Fundraising supplies (to a vendor)
Garnishment GOTV Phone Calls Graphic Design
Hand Bills/ Cards Interest Charges Internet Service
Legal/ Legal Fees/ Legal Services Letterhead/Envelopes/ Stationary List Acquisition
Lodging/ Hotel Logo Design Meal(s)
Media Meeting/ Meeting Expense/ Meeting Supplies (to a vendor) Mileage/ Mileage Reimbursement
Office Equipment/ Office Equipment Rental Office Supplies/ Office Expense (to a vendor) PAC Newsletter
PAC Postage Palm Cards Parking
Payroll Payroll Processing Fees Per Diem/ Petty Cash/ Stipend
Petitioning Phone Banks (to a vendor) Phone Bill
Photography Services Pins Polling
Postage Posters Printing
Processing Fee(s) Registration/Registration Fee Rent
Research/ Research Services Residential Security Expenses Salary
Sample Ballots Security Shipping
Signs Slate Card(s) Slate Card Mailer
Software/Software Licensing Subscription Survey/ Survey Research
Sustaining Membership – Phone Bank Technical/Computer Support Teleconferencing Services
Telephone/ Phone/ Cell Phone/ Mobile Phone Service Taxes Translation Fee
Transportation Travel Utilities (to a vendor)
Wages Web Hosting Website Services
Win Bonus Year-End Bonus

Adequate consultant and consulting purposes

While “Consulting” is not an acceptable purpose, specifying the type of consulting services provided can help to ensure that the purpose is considered adequate. Please see examples below (purposes can be disclosed as “Consultant – (specific)” or as “(specific) Consulting”).

Accounting Consulting Administrative Consulting Campaign Consulting
Communications Consulting Compliance Consulting Design Consulting
Digital Consulting Financial (finance) Consulting Fundraising Consulting
General Campaign Consulting GOTV Consulting Internet Consulting
Issue(s) Consulting Legal Consulting Logistics Consulting
Management Consulting Media Consulting Microtargeting Consulting
Political Consulting Political Strategy Consulting Polling Consulting
Research Consulting Strategic Planning Consulting Strategy Consulting