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Purposes of disbursement

Committees must keep a record of each disbursement, including the disbursement's purpose. The purpose is a brief but specific description of why the disbursement was made, such as "dinner expense" or "postage."

As a general rule, consider whether a person who is not associated with the committee could easily discern why the disbursement was made by reading the name of the recipient and the purpose.

Please note that the lists below are not exhaustive and were revised on 8/21/18.

Inadequate purposes of disbursement

Admin. Event Expense Office Supplies (to an individual)
Administrative Expenses (to vendor) Event Reimbursement Operating Expenses
Advance Event Supplies (to an individual) Other Expenses
Advocacy Expense Reimbursement Outreach
Benefits (to an individual) Expenses Outside Services
Bonus Fees Overhead
Bounty Field Party Development
Campaign Expense Fundraising (to an individual) Payment
Campaign Material Fundraising Event (to an individual) Production
Caucus Fundraising Expense (to an individual) Professional Fees
Charges Fundraising Fees (to an individual) Professional Fees – Consulting
Coalition Building Fundraising Supplies (to an individual) Professional Services
Collateral and Collateral Materials General Advice Promotional Material
Commission General GOTV Publication
Compensation General or Generic Consulting Push Card
Constituent Outreach Generic Campaign Activity Reimbursement
Consultant Get-Out-The-Vote or GOTV Rendered Service
Consulting Gifts Retainer (to an individual)
Consulting Non-FEA GOTV Expenses Revenue Shares
Consulting Service GOTV Labor Services or Services Rendered
Contract Grassroots Materials State Convention
Contract Labor In-Kind (unless an adequate purpose is provided on the Schedule A receipt) Supplies (to an individual)
Contractual Services Invoice Support
Convention Expenses Issue Advocacy Technology
Convention Services Labor Transfer (Based on type of committee and relationship with the recipient)
Costs Literature Utilities (to an individual)
Delegate Meeting (to an individual) Voter Bounty
Delegate Expenses Meeting Expenses (to an individual) Voter Contact
Design Meeting Supplies (to an individual) Voter Drive
Discount Fees Miscellaneous Expense Voter ID or Voter Identification
Election Day/ Night Expense (to an individual) Miscellaneous or Misc. Voter Registration
Entertainment Office Expense (to an individual) Voter Turnout
Equipment or Equipment Rental (to an individual) Office Services Worker
Event


Adequate purposes of disbursement

Accounting/ Accounting Services Filing Fee- Candidate Pins
Administrative Levy Food and/or Beverage(s) Polling
Administrative Services (to an individual) Fundraiser – Food/ Beverages/ Rental/ Entertainment Postage
Advertising - Radio, TV, Newspaper, or Print Fundraising (to a vendor) Posters
Airfare Fundraising Commission Printing
Ballot Fee/ Ballot Access Fee Fundraising Event (to a vendor) Processing Fee(s)
Bank Fee/ Bank Charge Fundraising Expense/ Fundraising Fees (to a vendor) Registration/Registration Fee
Bonus - Per Contract Fundraising supplies (to a vendor) Rent
Cab Fare/ Taxi Fare Garnishment Research/ Research Services
Caging and Escrow GOTV Phone Calls Residential Security Expenses
Campaign Event Graphic Design Salary
Campaign Literature Hand Bills/ Cards Sample Ballots
Canvassing Interest Charges Security
Car Rental Internet Service Service Fee (to a financial institution/processor)
Catering Legal/ Legal Fees/ Legal Services Shipping
Check Fee Letterhead/Envelopes/ Stationary Signs
Compliance/ Reporting/ Filing Services List Acquisition Slate Card Mailer
Computer (Equipment/ Programming/ Support) Lodging/ Hotel Slate Card(s)
Constituent Gifts/ Donor Gifts/ Staff Gifts/ Supporter Gifts Logo Design Software/Software Licensing
Consultant (see Adequate Consultant Purposes) Meal(s) Subscription
Copying/ Copies Media Survey/ Survey Research
Courier Service Meeting/ Meeting Expense/ Meeting Supplies (to a vendor) Sustaining Membership – Phone Bank
Credit Card Fee/ Merchant Fee Mileage/ Mileage Reimbursement Taxes
Cybersecurity Expenses Office Equipment/ Office Equipment Rental Technical/Computer Support
Database Services Office Supplies/ Office Expense (to a vendor) Teleconferencing Services
Delivery/ Delivery Services PAC Newsletter Telephone/ Phone/ Cell Phone/ Mobile Phone Service
Direct Mail Services PAC Postage Translation Fee
Direct Marketing Palm Cards Transportation
Door Hangers Parking Travel
Door-to-Door Get-Out-the-Vote (GOTV) Payroll Utilities (to a vendor)
Election Day/ Night Venue (to vendor) Payroll Processing Fees Wages
Equipment/ Equipment Rental (to vendor) Per Diem/ Petty Cash/ Stipend Web Hosting
Event Sponsor/ Program Sponsor/ Table Sponsor Petitioning Website Services
Exit polling Phone Banks (to a vendor) Win Bonus
Facility/Room Rental Phone Bill Year-End Bonus
Fee (to a financial institution/processor) Photography Services


Adequate consultant and consulting purposes

While “Consulting” is not an acceptable purpose, specifying the type of consulting services provided can help to ensure that the purpose is considered adequate. Please see examples below (purposes can be disclosed as “Consultant – (specific)” or as “(specific) Consulting”).

Accounting Consulting Fundraising Consulting Media Consulting
Administrative Consulting General Campaign Consulting Microtargeting Consulting
Campaign Consulting GOTV Consulting Political Consulting
Communications Consulting Internet Consulting Political Strategy Consulting
Compliance Consulting Issue(s) Consulting Polling Consulting
Design Consulting Legal Consulting Research Consulting
Digital Consulting Logistics Consulting Strategic Planning Consulting
Financial (finance) Consulting Management Consulting Strategy Consulting