Voided checks
When a committee issues a check that the recipient does not cash, the committee will need to report a voided check to keep from inflating their cash on hand.
Reporting on candidate forms
House and Senate committees report the voided check as a negative entry on Form 3, using the same line that was used to report the original disbursement.
Itemize the void on Schedule B if the original disbursement required itemization. The committee should include memo text explaining that the check was not cashed. For disbursements not requiring itemization, the amount of the uncashed check should be subtracted from the unitemized total for the applicable line.
ABC printers did not cash its check from the committee. The committee discloses the voided check on the same line the check was originally reported, in this case, on Schedule B, supporting Line 17. It includes the vendor's address, date that the void is made, amount voided as a negative entry, and a clear purpose of disbursement, "Voided Payment - check not cashed."
Reporting with FECFile
To enter a voided check, go to the Summary Page tab, right click on the category used to report the original disbursement and select ”new.”
