FEC Record: Reporting

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Oregon Special Election Reporting: 1st District

Oregon will hold a Special Election to fill the U.S. House seat in Oregon’s 1st Congressional District vacated by Representative David Wu. The Special Primaries will be held November 8, 2011, and the Special General will be held on January 31, 2012.

Candidate committees involved in these elections must follow the reporting schedule. Please note that the reporting period for the Post-General election report spans two election cycles. For this report only, authorized committees must use the Post-Election Detailed Summary Page rather than the normal Detailed Summary Page.

PACs and party committees that file on a semi-annual schedule and participate in this election must also follow the schedule. PACs and party committees that file monthly must continue to file according to their regular filing schedule.

Filing Electronically
Reports filed electronically must be received and validated by the Commission by 11:59 p.m. Eastern Time on the applicable filing deadline. Electronic filers who instead file on paper or submit an electronic report that does not pass the Commission’s validation program by the filing deadline will be considered nonfilers and may be subject to enforcement actions, including administrative fines.

Timely Filing for Paper Filers
Registered and Certified Mail. Reports sent by registered or certified mail must be postmarked on or before the mailing deadline to be considered timely filed. A committee sending its reports by registered or certified mail should keep its mailing receipt with the U.S. Postal Service (USPS) postmark as proof of filing because the USPS does not keep complete records of items sent by certified mail. 2 U.S.C. §434(a)(5) and 11 CFR 104.5(e).

Overnight Mail. Reports filed via overnight mail 1 will be considered timely filed if the report is received by the delivery service on or before the mailing deadline. A committee sending its reports by Express or Priority Mail, or by an overnight delivery service, should keep its proof of mailing or other means of transmittal of its reports. 2 U.S.C. §434(a)(5) and 11 CFR 104.5(e).

Other Means of Filing. Reports sent by other means—including first class mail and courier—must be received by the FEC before the Commission’s close of business on the filing deadline. 11 CFR 100.19 and 104.5(e).

Forms are available for downloading and printing at the FEC’s website (http://www.fec.gov/info/forms.shtml) and from FEC Faxline, the agency’s automated fax system (202/501-3413).

48-Hour Contribution Notices
Note that 48-hour notices are required of the participating candidate’s principal campaign committee if it receives any contribution of $1,000 or more per source between October 20 and November 5, 2011, for the Special Primary, and between January 12 and January 28, 2012, for the Special General.

24- and 48-Hour Reports of Independent Expenditures
Political committees and other persons must file 24-hour reports of independent expenditures that aggregate at or above $1,000 between October 20 and November 6, 2011, for the Special Primary, and between January 12 and January 29, 2012, for the Special General. This requirement is in addition to that of filing 48-hour reports of independent expenditures that aggregate $10,000 or more during a calendar year.

Electioneering Communications
The 30-day electioneering communications period in connection with the Special Primary Election runs from October 9 through November 8, 2011. The 60-day electioneering communications period in connection with the Special General Election runs from December 2 through January 31, 2012.

Disclosure of Lobbyist Bundling Activity
Campaign committees, party committees and leadership PACs that are otherwise required to file reports in connection with the special election must simultaneously file FEC Form 3L if they receive two or more bundled contributions from lobbyists/registrants or lobbyist/registrant PACs that aggregate in excess of the lobbyist bundling disclosure threshold during the special election reporting period. 11 CFR 104.22(a)(5)(v).

The lobbyist bundling disclosure threshold for calendar year 2011 is $16,200. This threshold amount may change in 2012 based upon the annual cost of living adjustment (COLA). As soon as the adjusted threshold amount is available, the Commission will publish it in the Federal Register and post it on its website. For more information on these requirements, see March 2009 Record.

(Posted 8/25/11; By Elizabeth Kurland)

FOOTNOTE:
1 “Overnight mail” includes Priority or Express Mail having a delivery confirmation, or an overnight service with which the report is scheduled for next business day delivery and is recorded in the service’s on-line tracking system.

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The FEC Record is produced by the Information Division, Office of Communications. Toll free 800-424-9530; Local 202-694-1100; E-mail info@fec.gov. Greg Scott, Director; Amy Kort, Asst. Director; Dorothy Yeager, Editor