Electronic filing overview
Overview
Once a committee reaches certain thresholds of financial activity, they are no longer permitted to file reports on paper and must file all reports and statements electronically.
Alternatively, committees that have not met the electronic filing threshold but instead voluntarily files reports electronically, including those through the FEC webform process, must continue to file electronically for the remainder of the calendar year.
Mandatory electronic filing
Electronic filing is mandatory for committees if they receive contributions or make expenditures in excess of $50,000 in the current calendar year, or have reason to expect to do so.
If a committee actually exceeds the $50,000 threshold during a calendar year, it must file electronically for the remainder of that calendar year. A committee also automatically has reason to expect to exceed the threshold during the next two calendar years and must file electronically in those years as well.
Even if a committee is new and does not have any history of financial activity, it still has reason to expect to exceed the threshold, and must begin filing electronically, if:
- At the end of the first quarter it has received contributions or made expenditures in excess of $12,500.
- Halfway through the calendar year it has received contributions or made expenditures in excess of $25,000.
Candidate committees may be excepted under certain limited circumstances: A campaign committee that met or exceeded the $50,000 threshold and began filing electronically is not required to file electronically for the following two calendar years if it meets all three of the following requirements:
- Has $50,000 or less in net debts outstanding on January 1 of the year following an election,
- Anticipates terminating prior to the next election year and
- Supports a candidate who has not qualified for the next election and does not intend to become a candidate in the next election.
Note that such committees must file electronically for the calendar year in which they exceeded the threshold.
If a committee is one of several committees authorized by a single candidate, it needs to combine its contributions and expenditures with those of all other authorized committees to determine if it meet thresholds for mandatory electronic filing.
Voluntary electronic filing
The FEC encourages committees to file electronically even if they aren’t required to. Voluntary electronic filers must continue to file electronically for the remainder of the calendar year unless the Commission determines that extraordinary and unforeseeable circumstances make continued electronic filing impractical.
Ways to file electronically
Political committees and other filers may file reports using electronic filing software (like FECFile). A limited number of forms are also available as webforms.
If a political committee or other filer voluntarily files electronically, they are required to continue filing electronically for the remainder of the calendar year.
Getting an electronic filing password
To start filing electronically, filers need an FEC ID; registration requirements vary by committee type.
Only a committee treasurer or assistant treasurer can create an electronic filing password. If a committee is requesting a password for the first time, it can create one on FEC.gov.
Request a new password anytime a committee appoints a new treasurer. For security, anytime a committee makes an electronic filing password request, that activity is logged by the Commission. Committees are notified of all account changes.
Passwords are encrypted. If a committee forgets a password, the FEC can’t look it up. Committees can reset passwords on FEC.gov.
Creating an electronic filing
Create an electronic filing using the committee's software of choice. Committees that have filed on paper previously may need to enter additional information from past reports into the software. This ensures that data such as cash on hand, summary totals and aggregate amounts will be correct when the committee submits its electronic filing.
Keep software current. Always perform auto-updates when prompted.
Validating an electronic filing
A committee must validate its filing before submitting. Validate early and often. Validation finds problems the committee might not have noticed, and validating on a regular basis leaves committees with less risk of finding a long list of issues to deal with right before a filing deadline. The FEC’s filing system won’t accept reports that aren’t successfully validated.
Submitting an electronic filing
File as early as possible. Any problem — be it technical or a matter of non-familiarity with software — can be difficult to deal with during the rush of a deadline.
Electronic filings must be uploaded. Emailed reports will not be accepted.
When a committee uploads a filing to the FEC, the committee receives an instant email confirming receipt of the report. It will include a validation number for the filing. It’s important that the committee keep this email for its records. A committee can also find its filings in the campaign finance data section of this website.
Committees who do not get a receipt should not assume the FEC received their filings. Contact the Electronic Filing Office for support.
Amending an electronic filing
If a committee is an electronic filer, it's required to file all subsequent reports and documents electronically. Detailed information about amending electronic filings can be found in the filing amendments section of this website.